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Internal Database Training: Scholars Repository & Archives Online

Video Recording

Notes

OVERVIEW 

  • URL: scholars.fhsu.edu  
  • Goal: to share the university's creative and academic outputs 
  • Site was started in 2015, Digital Commons Platform 
  • Launch included: 
    • Doug Drabkin’s Open Educational Repository 
    • Journal of International and Interdisciplinary Business Research 
      • Currently dormant 
      • Partnership between Cal State LA and FHSU 
  • Find the repository from FHSU library homepage: 
    • Left sidebar > Collections > Scholar’s Repository 
  • How to make an account for those who don’t have one: 
    • Right Sidebar > My Account > Sign Up > Use FHSU domain email 
  • Use breadcrumbs at the top under the header to backtrack 

 

SIDEBAR FUNCTIONS 

  • Can limit searches by collections, disciplines, and authors 
  • Author FAQs and a LibGuide for detailed instructions on how to submit works to the Repository (for faculty and master's students) 
    • We no longer archive print copies of theses, so digital archival is essential 
    • Links for how to order a bound copy of the thesis 
    • Faculty can submit CV for analysis 

 

FEATURED RESEARCH 

  • Faculty scholarship and master’s theses: 
    • Research Unit, center, or department > select a college/department > faculty publications or master's theses 
    • Organized by submission year, not necessarily publication year 
    • Can “jump to” a particular year using the drop-down menu 
    • Scroll to bottom of any landing page to see the map of download locations 
  • Journals and Peer-reviewed series 
    • Journals that are part of FHSU output, many are archives 
    • Click on a live journal to navigate to its homepage, view current articles and information about the journal purpose, submission process, etc. 
    • Search the Site in the right sidebar to search within a single journal or across all Digital Commons repositories 
  • Open Educational Resources 
  • Special Topics 
    • Curated series pulled from the content already in the Repository 
    • Diversity, Equity, Inclusion, and Belonging is the current offering 
    • Within a series, Hosted Journal Content is separated from Faculty Publications and Master’s Theses 
  • SelectedWorks Author Gallery 
    • Author profiles for those who have created one 
    • Less frequently used, Digital Commons has reduced the convenience of this program by requiring searchable profiles to be part of an institution that pays for a subscription – if faculty move to a nonsubscriber institution, their profile will become unsearchable 
    • Would like to generate more interest, we just renewed our license with them 

 

DIGITAL COMMONS DASHBOARD 

  • My account > Dashboard Tools > Digital Commons Dashboard 
  • Default map shows readership distribution of all entries on the website, can be limited using drop-down menus 
  • Scroll down to see institutions that have accessed the repository 
  • Far left sidebar allows you to change the graphics, look at PlumX Snapshot for those who have submitted to the repository, or share the dashboard 

 

ARCHIVES ONLINE 

  • Landing page has browsing options organized by topic  

    • Campus history 
    • Research 
    • Student Experience 
      • Reveille yearbooks 
    • Campus documents 
  • Within book gallery collections, you can download the text, check metadata, search within the text 
    • In the viewer module, click the magnifying glass icon to search within the text 
    • Along the bottom of the viewer, you can change the view to full spread or thumbnail view 
  • Use the right sidebar to search within the collection you have selected, in the FHSU repository, or across all repositories on the Digital Commons 
    • You can perform an advanced search or use search limiters, and save a search once you have performed it 
  • The Archives Online don’t encompass everything we have archived – if patrons don’t find what they're looking for, they can talk to the archivist 

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